© 2019 Building Owners and Managers Association Miami-Dade, Inc.  All Rights Reserved.


Building Owners and Managers Association of Miami Dade

TEL: (305) 999-5775 (BOMA)

administrator@bomamiamidade.org

The right person for this role must have excellent communication skills, possess a strong can-do attitude and enjoy helping others. The individual should be motivated, self-starter, detail-oriented, resourceful and possesses a no job is too big or too small mentality. We seek an individual who is organized, efficient and innovative. The person should also be comfortable working under limited supervision.

 

Responsibilities:

 

Provide administrative support to the Vice President of Property Management with responsibility for the following:

 

  • General administrative duties including e-mail correspondence, telephone calls, organizing and managing files (both electronic and paper), scheduling meetings and preparing agendas, expense report tracking and filing, receiving and routing mail.

  • Calendar management and schedule coordination including the scheduling of meetings, conference calls, appointments and travel.

  • Participating in a variety of special projects (from conception to completion).

  • Assisting in meeting planning for VP of Property Management hosted meetings – both professional and personal including presentation coordination and scheduling, logistics planning, attendee/guest list management and on-site oversight.

  • Working effectively and collaboratively with others who support Vice President of Property Management.

  • Perform high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information

  • Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests

  • Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions

  • May perform administration/coordination for Assistant General Manager, Property Manager, and Accounting Manager.

  • Assists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mail.

  • Research, prepare and edit reports and presentations

  • Reads incoming mail and independently handles or attaches appropriate file/information for recipients.

  • May direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and files.

  • Manage/update Insurance Certificates for any/all TenantsManage, organize and update all tenant lease folder and correspondence.

  • May operate as management office support person for localized computer software/hardwareWill participate in reception coverage rotation.Other duties as assigned

 

Qualifications:

 

  • Minimum 4 years’ experience as an Administrative Assistant or in a comparable roleBachelor’s degree, strongly preferred

  • Excellent verbal and written communication skills required

  • Demonstrated experience maintaining a high level of confidentiality and discretion

  • Strong organization and project management skills required

  • Proactive, positive, and can-do attitude essential to success in this position

  • Professional presence required

  • Outstanding attention to detail in all areas of work

  • Must possess a strong sense of urgency

  • Excellent judgment and business communication skills - both written and verbalIntuitive nature with the aptitude to make the right decisions

  • High degree of comfort and aptitude with multi-tasking and shifting priorities

 

Please send resumes to:

 

Christina Napoliello

Assistant General Manager

 

Miami Design District Associates

3841 NE 2nd Avenue, Suite 300, Miami, FL 33137

Tel 305 722 7100   Fax 305 722 7263

Christina@designdistrict.net