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Building Owners and Managers Association of Miami Dade

TEL: (305) 999-5775 (BOMA)


The right person for this role must have excellent communication skills, possess a strong can-do attitude and enjoy helping others. The individual should be motivated, self-starter, detail-oriented, resourceful and possesses a no job is too big or too small mentality. We seek an individual who is organized, efficient and innovative. The person should also be comfortable working under limited supervision.




Provide administrative support to the Vice President of Property Management with responsibility for the following:


  • General administrative duties including e-mail correspondence, telephone calls, organizing and managing files (both electronic and paper), scheduling meetings and preparing agendas, expense report tracking and filing, receiving and routing mail.

  • Calendar management and schedule coordination including the scheduling of meetings, conference calls, appointments and travel.

  • Participating in a variety of special projects (from conception to completion).

  • Assisting in meeting planning for VP of Property Management hosted meetings – both professional and personal including presentation coordination and scheduling, logistics planning, attendee/guest list management and on-site oversight.

  • Working effectively and collaboratively with others who support Vice President of Property Management.

  • Perform high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information

  • Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests

  • Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions

  • May perform administration/coordination for Assistant General Manager, Property Manager, and Accounting Manager.

  • Assists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mail.

  • Research, prepare and edit reports and presentations

  • Reads incoming mail and independently handles or attaches appropriate file/information for recipients.

  • May direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and files.

  • Manage/update Insurance Certificates for any/all TenantsManage, organize and update all tenant lease folder and correspondence.

  • May operate as management office support person for localized computer software/hardwareWill participate in reception coverage rotation.Other duties as assigned




  • Minimum 4 years’ experience as an Administrative Assistant or in a comparable roleBachelor’s degree, strongly preferred

  • Excellent verbal and written communication skills required

  • Demonstrated experience maintaining a high level of confidentiality and discretion

  • Strong organization and project management skills required

  • Proactive, positive, and can-do attitude essential to success in this position

  • Professional presence required

  • Outstanding attention to detail in all areas of work

  • Must possess a strong sense of urgency

  • Excellent judgment and business communication skills - both written and verbalIntuitive nature with the aptitude to make the right decisions

  • High degree of comfort and aptitude with multi-tasking and shifting priorities


Please send resumes to:


Christina Napoliello

Assistant General Manager


Miami Design District Associates

3841 NE 2nd Avenue, Suite 300, Miami, FL 33137

Tel 305 722 7100   Fax 305 722 7263